Reference Request.

Standard Request Form | Administrator

This is a standard reference request form. 

Please complete all relevant sections using the form overleaf as required.

Please ensure this reference is factual, and does not contain any material misstatement or omits any information.

Administration Job Description & Person Specification.

Important Information

• Salary: Dependent on Experience

• Location: Working remotely

• Contract Hours: Part Time (15 hours)

• Posting Date: 28.07.2022

Architecture North is a young, vibrant business based in Nottingham, we bring together craft, design, architecture, and strategic thinking in a collaborative workspace, whilst also working completely remotely.

We strive to establish ourselves as an equal opportunity workplace, and an affirmative action employer.

We are a vibrant practice focused on innovation, collaboration, and making, constantly questioning the boundary of what is possible.

Our studio is looking for a talented Administrator to join our Nottingham practice.

We are a small start-up business, we work remotely, where you will be working alongside the projects team.

We forge personal relationships to understand our clients’ and contractors’ needs, ensuring that our design schemes exceed our client’s expectations.

As part of our design team, you will experience communicating with our internal projects team via our internal CRM systems, whilst ensuring our designs exceeds our client’s expectations. You will be required to work independently, to meet project deadlines

As the administrator, you will oversee a wide range of responsibilities that include managing the administration, facilities, and general ad-hoc support throughout the business.

We Offer

As an administrator, you will be offered excellent support, and knowledge sharing from across the practice.

We have an informal, inclusive, and scale-up culture, we are a social bunch, where we plan to restart our company-wide events.

• A Competitive Salary

• 21 Days of Annual Leave with an Additional Day Off for Birthday Leave, plus Bank Holidays totaling 29 days per Year

• Option to Buy 5 Days Holiday

• Company Macbook Pro,

• Company iPhone,

• Health and Wellbeing Programme through BrightHR,

• Enrolment in our Personal Account Pension Scheme through NEST,

• Mentorship,

• Training, CPD, and Lunch and Learn Programmes

• Flexible Working Schedules (Core Hours to be Confirmed)

• Employee Assistance Programme

• Employee Discount Vouchers through BrightExchange

• A Friendly and Supportive Atmosphere

• Annual Company Birthday Celebrations

• Christmas Social Event

Your Responsibilities

• Answer incoming calls, taking phone messages, monitoring the post.

• Communicating to our clients via emails, whilst archiving emails.

• Meeting and greeting visitors attending the AN studios.

• Strong communication and coordinating skills are required as you’ll be frequently liaising with internal and external teams, such as clients, contractors, and suppliers.

• Managing supplies, stationery, and stock supplies.

• Being responsible for booking, and setting up the meeting desk for client meetings.

• Communicate and liaise verbally and in writing between clients, visitors, suppliers, enquirers, consultants, and relevant staff.

• Establish and maintain effective working relationships with co-workers, consultants, and our clients.

• Ensuring the project directory and system processes are kept digitally tidy and maintained for organisation reports.

• Record, analyse, report, and administer according to our systems and requirements.

• Managing diaries, traveling times, and collating data for the smooth running of the studio.

• Adhere to health and safety policy and requirements relating to the data privacy of our clients.

• Any other reasonable request as directed.

Knowledge Management

• Share knowledge, experience, and lessons learned across the studio.

• To be able to identify and prioritise tasks and use their own initiative to ensure tasks are completed within a timely manner.

Studio Contribution

• Contribute proactively to wider studio projects and initiatives.

• Develop and maintain a positive and professional relationship, internally and externally.

• Contribute to promoting the studio culture.

• Represent the values of our studio in internal and external activities.

• Develop and maintain positive and professional relationships with both internal and external teams.

Your Experience, Skills, and Attributes

• Previous experience as an administrator is essential.

• Experience with Apple Mac OS.

• Good command of Apple Mac OS iWork productivity suite; Pages, Numbers, and Keynote is necessary.

• Resilient and determined.

• A proactive approach to problem-solving.