Pre-Booked Meeting Reference Number
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Name of Employee Undertaking this Client Sign-Off Form
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Employees Job Title
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Date of Client Sign-Off Appointment
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Pre-Booked Calendar Appointment Start Time (Digital Format)
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Pre-Booked Calendar Appointment Finish Time (Digital Format)
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Allocated Meeting Time
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Additional Information
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For example: If the client sign-off meeting was not scheduled, please provide an explanation below.
Start Time of Client Sign-Off Appointment (Digital Format)
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What is the Client currently Signing-Off On?
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Are you instructing Architecture North Ltd as a Private Individual Client or on behalf of a Company or an Organisation?
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Private Individual Client
Company or an Organisation
Instructing Client's Name
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Instructing Company Name
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What Proof of Identity Documentations have you Uploaded?
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Instructing Client's Correspondence Address including Full Postcode
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Please Note: These are the documents we accept for the Proof of Correspondence Address Documentation
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Instructing Client's Phone Number
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Instructing Client's Email Address
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Name of the Contractor
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What Proof of Identity Documentations have you Uploaded?
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Contractor's Registered Office Address including Full Postcode
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Please Note: These are the documents we accept for the Proof of Correspondence Address Documentation
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Contractor's Phone Number
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Contractor's Email Address
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Trade association membership
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Description of the Works to be carried out
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Project Site Address including Full Postcode
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Will the Project Site be occupied during the works
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Contract Documents
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Select the documents that apply and provide a reference number and date for each.
VAT (if applicable)
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Total (amount including VAT)
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How would you like the Contractor to be paid?
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Who will issue payment certificates or authorise release of funds?
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Will payments be made on a Milestone basis?
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If Payments are made on a Milestone basis, Please complete the Schedule of Milestones
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Will an Advance Payment be made?
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Architect/Contract Administrator's Correspondence Address including Full Postcode
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Architect/Contract Administrator's Phone Number
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Architect/Contract Administrator's Email Address
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Role
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Name
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Address
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Phone Number
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Email Address
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Base Date
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Supplemental Provisions
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Please select the supplemental provisions that apply.
Arbitration
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If disputes and differences are to be determined by arbitration and not by legal proceedings, it must be stated that Article 7 and Schedule 1 apply.
Works commencement date
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Date for Completion
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Restrictions on Working Hours
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Facilities
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The Contractor may have the free use of the following facilities at the Site.
Select all that apply.
Liquidated Damages
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If the Contractor fails to complete the Works by the agreed completion date, liquidated damages will be payable as follows.
Fluctuations Provisions - Is the Contract Sum subject to fluctuations?
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Responsibility for Consents, Fees and Charges
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Responsibility for obtaining and paying for regulatory and statutory consents, fees and charges.
Insurance
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The following insurance policies are required to be in place before the Works are started (for each insurance type, state the type and amount of cover required, whether the amount is an aggregate or per claim and who is responsible for arranging it).
Contractor's Public Liability insurance: injury to persons or property – the required level of cover for any one occurrence or series of occurrences arising out of one event is not less than
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Insurance of the Works – alternative provisions
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Where there are existing structures, it is vital that any prospective Employer – in particular any Employer who is a tenant or a domestic homeowner – who is not familiar with clause 5.4B and the possible solutions under clause 5.4C, or an appropriate member of their professional team, should consult the Employer's insurance advisers prior to the tender stage. Any Employer who is a tenant should also consult his insuring landlord prior to that stage.
Insurance arrangements - details of the required policy or policies are set out in the following document(s):
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The Adjudicator is:
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Where an Adjudicator is not named and a nominating body has not been selected, the nominating body shall be one of the bodies listed below selected by the Party requiring the reference to adjudication.
Arbitration – appointor of Arbitrator (and of any replacement):
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If no appointor is selected, the appointor shall be the President or a Vice-President of the Royal Institute of British Architects. This only applies where the Contract Particulars state (against the reference to Article 7) that Article 7 and Schedule 1 (Arbitration) apply.
Will the contract be executed under hand or as a deed?
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This Agreement should be executed by both the Employer and the Contractor either under hand or as a deed.
Has the Contractor reviewed and confirmed all drawings, specs, and documents in the tender package?
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Will the Contractor provide a detailed cost breakdown or schedule of rates with the contract?
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Does the Contractor accept full responsibility for any omissions, pricing errors, or misinterpretations in the tendered sum?
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Does the Contractor agree to bear the cost of any such errors without additional claim to the Employer?
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Has the Contractor confirmed that pricing is fixed and no adjustments will be requested for discovered omissions?
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In case of delay from pricing errors, does the Contractor commit to:
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Will the Contractor seek written approval from the Employer or Architect/Contract Administrator before undertaking any works outside the original scope (variations or extras)?
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Does the Contractor agree that no payment will be made for extras unless approved in writing before work commences?
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Who is authorised to issue instructions or variations on the Employer’s behalf?
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Does the Contractor agree to submit a priced quotation for all variations prior to commencing such works?
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Has the Contractor confirmed the availability of key personnel for the project duration?
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Are there any planned absences that may affect the Works?
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Are cover arrangements in place for any planned absences?
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Does the Contractor commit to immediately notifying the Architect/Contract Administrator of any unforeseen absences?
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Has the Contractor agreed to provide personnel availability updates at progress meetings?
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Has the Contractor submitted a programme of works?
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Does the Contractor agree to provide regular progress updates?
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Will the Contractor notify the Employer in writing of any delay events within 7 days of becoming aware?
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Will the Contractor provide manufacturer certificates, warranties, and compliance documentation for key components (e.g. fire doors, windows, etc.)?
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Will a New Building Warranty apply?
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Will the Employer or Contract Administrator have access to inspect the works during construction without notice?
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Will the Contractor ensure that all operatives hold appropriate CSCS cards or other qualifications?
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Will the Contractor be responsible for maintaining a safe, clean, and secure site at all times?
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Has the Contractor agreed to submit a full reconciliation of all interim payments, variations, and retention sums prior to the release of the final payment under this Contract?
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Has the Contractor agreed to submit a Final Account Statement to the Architect/Contract Administrator for review and agreement prior to the release of the final payment under this Contract?
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The statement shall include a breakdown of all payments made, variations, and any other adjustments to the Contract Sum.
Does the Employer have the right to withhold payment for defective work or unresolved issues?
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Instructing Client's Name
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Your Email Address
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Phone Number
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Correspondence Address including Full Postcode
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Project Site Address including Full Postcode
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Project Job Number
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Digitally Typed Signature
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Do you agree that your typed full name signature replaces, in this context, your written signature.
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Date of Declaration
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Time of Submission (Digital Format)
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Do you confirm that all the information you have provided Today is Correct
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Would you like to provide any Additional Information?
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If Not Applicable, please enter N/A
