45. Conflicts of Interests.
45.1. At Architecture North Ltd, we are committed to upholding the highest standards of integrity, professionalism, and transparency in all our business activities.
45.2. This Conflict of Interests Policy outlines our expectations and guidelines for identifying, managing, and mitigating conflicts of interest that may arise in the workplace.
45.3. This policy is designed to:
45.3.1. Promote ethical conduct and decision-making among our employees.
45.3.2. Ensure that employees act in the best interests of the company and our clients.
45.3.3. Safeguard the reputation and credibility of Architecture North Ltd.
45.3.4. Provide guidance on identifying and handling situations where conflicts of interest may arise.
45.4. This policy applies to all employees, contractors, consultants, and representatives of Architecture North Ltd.
45.5. It covers potential conflicts of interest both within and outside of the workplace that could compromise the company's interests or reputation.
45.6. A conflict of interest occurs when an individual's personal interests or activities interfere or have the potential to interfere with their ability to make objective and impartial decisions in the best interests of Architecture North Ltd.
45.7. Examples of Conflicts of Interest
45.7.1. Conflicts of interest can arise in various forms, including but not limited to:
45.7.2. When an employee or their immediate family members have a financial interest in a business or entity that could impact their decisions or actions on behalf of Architecture North Ltd.
45.7.3. When an employee engages in outside employment, consultancy, or directorship that may compete with or compromise their responsibilities to the company.
45.7.4. When employees receive gifts, hospitality, or other benefits from clients, suppliers, or other parties that may influence their judgment.
45.7.5. When an employee's personal relationships, such as family or close friendships, influence decisions related to recruitment, promotions, or business transactions.
45.7.6. When an employee or their immediate family members have a significant ownership interest in a company that is a supplier, customer, or competitor of Architecture North Ltd.
45.8. Employees have an obligation to promptly disclose any actual or potential conflicts of interest to their immediate supervisor or the Human Resources Department.
45.9. This includes disclosing any outside activities, financial interests, or personal relationships that may affect their role within the company.
45.10. Upon disclosure of a conflict of interest, Architecture North Ltd will conduct a thorough review of the situation. Depending on the circumstances, actions may be taken to resolve or mitigate the conflict, which may include recusal from decision-making, reassignment of responsibilities, or other appropriate measures.
45.11. Failure to disclose a conflict of interest or act in the best interests of the company may result in disciplinary action, up to and including termination of employment.
45.12. At Architecture North Ltd, we take conflicts of interest seriously.
45.13. By adhering to this policy and promptly reporting any potential conflicts, we can maintain the trust and integrity essential to our business relationships and reputation.
45.14. Employees are encouraged to seek guidance from their supervisors or Human Resources if they have questions or concerns about any situation that may constitute a conflict of interest.