27. Payment in Lieu of Notice.
27.1. This policy outlines the contractual provision that allows Architecture North Ltd and its employees to provide compensation in lieu of serving the full notice period. This provision offers flexibility in managing employment transitions while adhering to the terms of the employment contract.
27.2. The employer, Architecture North Ltd, reserves the contractual right to provide payment in lieu of all or any part of the notice period stipulated in the employment contract.
27.3. This means that, at their discretion, the employer may choose to compensate the employee for the equivalent amount they would have received had they served the entire notice period.
27.4. Employees have the contractual right to request payment in lieu of notice for all or part of their notice period.
27.5. This request should be made in writing and addressed to the Human Resources department.
27.6. Payment in lieu of notice will only be initiated with the mutual agreement of both the employer and the employee.
27.7. The terms and conditions of the payment, including the amount and method of calculation, will be specified in writing and documented as part of the separation agreement.
27.8. The amount of payment in lieu will be determined based on the remaining notice period to be served, as specified in the employment contract, and the agreed- upon terms.
27.9. It is important to note that payments made in lieu of notice may be subject to applicable taxation and deductions, as per prevailing tax laws and regulations. Both the employer and the employee are responsible for fulfilling their respective tax obligations associated with such payments.
27.10. The contractual right to payment in lieu of notice serves as a valuable tool in facilitating smooth employment transitions.
27.11. Both employers and employees should consider the implications and terms of such payments carefully.
27.12. In the event of any questions or concerns regarding this policy or the payment in lieu of notice process, employees are encouraged to reach out to the Human Resources department for guidance and clarification.

40. Notice of Termination to be Given by Employer.
40.1. Under 1 month’s service - Nil
40.2. 1 month but less than 2 years’ service - 3 Week’s Notice
40.3. On successful completion of your probationary period - 1 Month’s Notice
40.4. 2 years’ service or more - 2 Month’s Notice
40.5. 5 years’ service or more - 3 Month’s Notice
40.6. We can terminate your employment without notice or payment for your notice period:
40.6.1. if you commit any act or omission that we think is gross misconduct; or
40.6.2. if you seriously breach your employment obligations (including under this Agreement); or
40.6.3. if you do not have the right to work in the United Kingdom; or
40.6.4. in any other situation that we have said allows us to do this (including in this Agreement or any handbook or written policy).
40.7. This document outlines the notice of termination procedure to be followed by Architecture North Ltd (the "Employer") when terminating an employee's employment contract. The company is committed to conducting terminations with fairness and in compliance with legal requirements.
40.8. The purpose of this procedure is to provide guidelines for the Employer on how to properly and professionally terminate an employee's contract of employment while safeguarding both the interests of the company and the rights of the employee.
40.9. The notice of termination should be conveyed in writing, either through a formal letter or email, to the affected employee.
40.10. The notice should include the following information:
40.10.1. The date when the notice is issued.
40.10.2. The effective date of termination.
40.10.3. The reason for termination (if applicable).
40.10.4. Details of any notice period to be served.
40.10.5. Information on any outstanding payments or benefits.
40.10.6. Contact details for any queries.
40.11. The notice period required will depend on the circumstances of the termination and may be outlined in the employee's employment contract or statutory regulations.
40.12. The Employer should adhere to these notice period requirements.
40.13. The Employer is responsible for ensuring that any outstanding payments, including salary, accrued leave, and other entitlements, are processed and paid to the employee in a timely manner as required by law.
40.14. The employee should be instructed to return all company property, including keys, equipment, documents, or any other assets, at the end of their employment.
40.15. An exit interview may be conducted to gather feedback from the departing employee and to provide an opportunity for them to ask any questions.
40.16. The Employer should maintain accurate records of the termination process, including copies of all communication, signed acknowledgment of returned company property, and any exit interview notes.
40.17. The Employer must ensure that all terminations are carried out in accordance with relevant employment laws and regulations to avoid any legal complications.
40.18. Terminating an employee's contract is a sensitive and important process. Architecture North Ltd is committed to following this Notice of Termination procedure to ensure that terminations are handled professionally, ethically, and in compliance with all applicable laws and regulations. This procedure serves as a guideline for the Employer and may be subject to periodic review and updates.

41. Notice of Termination to be Given by Employee
41.1. This policy outlines the process for employees at Architecture North Ltd to provide notice of their intention to terminate their employment voluntarily.
41.2. We believe in fostering clear and open communication between employees and the organisation, and this policy facilitates a transparent procedure for employees wishing to resign.
41.3. Employees desiring to resign must submit written notice to their immediate supervisor and the Human Resources department.
41.4. The length of the notice period will be determined based on the employee's role, tenure, and specific circumstances, the standard notice periods are as follows:
41.4.1. Under 1 month’s service - Nil
41.4.2. 1 month but less than 2 years’ service - 1 Month’s Notice
41.4.3. On successful completion of your probationary period - 2 Month’s Notice
41.4.4. 2 years’ service or more - 3 Month’s Notice
41.4.5. 5 years’ service or more - 4 Month’s Notice
41.5. The resignation notice must be provided in written form and should include the following information:
41.5.1. Employee's full name
41.5.2. Current position
41.5.3. Last working day (as per notice period)
41.5.4. Reason for resignation
41.5.5. Contact information for further communication
41.6. Employees are encouraged to share their reasons for departure during exit interviews, if they are comfortable doing so.
41.7. Upon receiving the written resignation notice, the Human Resources department may arrange for an exit interview.
41.8. This interview offers employees an opportunity to provide feedback, discuss their experiences, and express any concerns.
41.9. Employees resigning from their positions are responsible for returning all company property, including but not limited to laptops, access cards, keys, and any other equipment or materials.
41.10. Failure to return company property may result in deductions from the final pay check to cover replacement costs.
41.11. Employees will receive their final pay check on their last working day or following the organisation's standard payroll schedule.
41.12. Any unused accrued paid time off (e.g., vacation days) will be compensated as per company policy.
41.13. Details regarding the continuation of benefits will be communicated to the resigning employee.
41.14. Employees are reminded of their ongoing duty to maintain the confidentiality of company information, even after resignation. Sharing sensitive information or proprietary data is strictly prohibited.
41.15. Both the resigning employee and Architecture North Ltd commit not to engage in any form of disparagement or negative commentary about each other.
41.16. This includes written, verbal, and electronic communications.
41.17. This "Employee's Notice of Termination" policy is subject to periodic review and updates. Architecture North Ltd reserves the right to modify this policy to ensure compliance with evolving laws and regulations and to align with the company's changing practices.
41.18. Resignations are a natural part of the employment journey, and this policy aims to facilitate a professional and respectful process for employees departing Architecture North Ltd. Employees are encouraged to reach out to the Human Resources department with any questions or concerns related to the resignation process or this policy.