Pre-Booked Meeting Reference Number
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Name of Employee Undertaking this Client Sign-Off Form
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Employees Job Title
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Date of Client Sign-Off Appointment
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Pre-Booked Calendar Appointment Start Time (Digital Format)
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Pre-Booked Calendar Appointment Finish Time (Digital Format)
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Allocated Meeting Time
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Additional Information
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For example: If the client sign-off meeting was not scheduled, please provide an explanation below.
Meeting Attendees
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Is there a Disbursement Meeting Fee associated with this meeting?
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Start Time of Client Sign-Off Appointment (Digital Format)
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What RIBA Work Stage is the Client currently Signing-Off On?
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Did you successfully receive your Project Information from Architecture North Ltd?
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Yes
No
If you have encountered any issues with receiving your Project Information, please describe them in the space provided below.
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If Not Applicable, please enter N/A
Have you had the opportunity to review your received Project Information?
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Yes
No
Do you have any questions or concerns about the contents of the Project Information provided?
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Yes
No
Not Applicable
Client Concerns Below
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If Not Applicable, please enter N/A
Upon receipt of your RIBA Work Stage 0 Strategic Definition Drawings, as our client do you confirm that you approve the Strategic Definition Drawings for your project.
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If you have selected 'Not Applicable' to the question above, please provide details.
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Red Line Site Boundary Terminology
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Please confirm the 'As Existing' Red Line Site Location Boundary Plan is accurate?
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If the 'As Existing' Red Line Boundary is incorrect, please Provide Details Below
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If Not Applicable, please enter N/A in this text box.
Blue Line Boundary Terminology
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Please confirm the 'As Existing' Blue Line Site Location Boundary Plan is accurate?
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If the 'As Existing' Blue Line Boundary is incorrect, please Provide Details Below
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If Not Applicable, please enter N/A in this text box.
As our instructing client, if you have 'An Existing' Blue Line Site Location Boundary Plan adjacent to your 'As Existing' Red Line Site Location Boundary Plan, please understand that you can amend these Boundary Plans once you instruct us to proceed with RIBA Work Stage 3, where we will be able to amend your Red and Blue Line Site Boundary Plan accordingly.
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What is the Square Meter Area of the Red Line Site Boundary
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What is the Square Meter Area of the Blue Line Site Boundary
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What is the Total Square Meter Area of the Whole Project Site Area, including Red & Blue Line Boundary Areas
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What is the Square Meter Area of the Existing Building Area
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Can you please confirm if the number of Existing Car Parking Spaces is correct?
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Can you please confirm if the number of Existing Disabled Car Parking Spaces are correct?
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Can you please confirm if the number of Existing Cycle Spaces are correct?
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Can you confirm that your Existing Site Location Drainage Layout is correct?
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Can you confirm if the Disposal Method for your Existing Foul Sewerage is Correct on your Drawings?
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Can you confirm if your Existing Site Location Mains Water Inlet is Correct?
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Can you confirm if your Existing Surface Water Disposal System is Correct?
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Can you confirm if your Existing Site Location Gas Plan is Correct?
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Can you confirm if your Existing Site Location Electrical Plan is Correct
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Has the Existing Bin Storage been accurately allocated and clearly indicated within the Existing Drawings?
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Would you like Architecture North Ltd to commence with the next appointed RIBA Work Stage ?
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What RIBA Work Stage are you instructing Architecture North Ltd to commence with?
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Do you understand that if you have not previously accepted this scope of works from your contractual undertaking meeting, you will be subject to an administration charge and your quotation will increase in relation to inflation from when your quotation was issued.
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No, we have already Appointed Architecture North Ltd. within our Professional Service Contract for this Scope of Service
Yes, I understand
Original Quoted Amount for the next appointed RIBA Work Stage
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Has the instructing client accepted this RIBA Work Stage from their contractual undertaking meeting?
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If the instructing client terminates their Scope of Services after agreeing to the specified work stages in their contract, they will receive an invoice for all agreed-upon work stages that have not been completed. The invoice will reflect the full amount as outlined in the contract
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As our instructing client, you understand that commissioning Architecture North Ltd for your next appointed RIBA Work Stage will result in the issuance of an invoice covering this specific scope of work and associated disbursements.
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Not Applicable, we have not requested this Scope of Service
Yes, I understand
Your Invoice will be raised on
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Monday
Tuesday
Wednesday
Thursday
Friday
Not Applicable
If you have selected 'Yes' to the question above. Please book the client in for a meeting regarding their next appointed RIBA Work Stage
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Has the Instructing Client incurred an Administration Fee?
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Yes
No
Has the Instructing Client incurred a WeTransfer File Retrieval Fee?
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Yes
No
Has the Instructing Client requested any Additional Scope of Services or Services Beyond the Original Project Brief?
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Would you like to receive a copy of your drawings in their RAW format?
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Architecture North Ltd shall not be liable for any use of any project material other than for the purpose for which they were prepared and provided by the Architect/ Consultant.
Would you like your Existing Digital Model, to be 3D Printed, to Scale?
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This is great for understanding your property in scale with your site context.
The model aids in presenting the design concept more vividly, allowing stakeholders, planners, and local authorities to better understand the scale, massing, and contextual impact of the proposed development.
The physical model facilitates clearer communication of the project's intent, making it easier for all involved parties to visualize the design in its intended environment.
This visual aid can often lead to more constructive discussions, enabling early identification of potential issues or areas that may require modification before formal submission of the planning application.
Finally, this is a great keepsake for you within your project development.
Would you like a copy of your drawings to be printed out?
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As our Instructing Client could you please confirm that you have downloaded the most recent set of drawings and have retained a copy for your records?
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We recommend saving all documents received from us in a dedicated folder. This will allow for easy reference and ensure we can discuss any set of drawings based on their issue date, as mentioned in the email that outlined your WeTransfer Portal was updated.
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By ticking this box, you acknowledge that if you request a copy of our drawings that have been previously uploaded a File Retrieval Fee will be applicable for this service.
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Could you please kindly confirm that you have downloaded the following documents:
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If you have indicated that you have not downloaded any of the documents as mentioned above, please be aware that once you sign off on your RIBA Work Stage 0 Drawings, you will have 24 hours to download the documents.
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By ticking this box you understand after this period, these documents will be removed from your WeTransfer Portal.
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By ticking this box, you acknowledge that if you request the information to be re-uploaded to your WeTransfer portal, a File Retrieval Fee will be applicable for this service.
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As we are removing these documents from your WeTransfer Portal would you prefer to receive a physical copy of your contract, printed and delivered to your Instructed Delivery Address through Royal Mail Tracked 24?
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Instructing Client's Name
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Your Email Address
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Phone Number
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Correspondence Address including Full Postcode
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Project Site Address including Full Postcode
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Project Job Number
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As our instructing client you understand by signing off your RIBA Work Stage 0 Drawings will raise my latest invoice for this scope of works and disbursements.
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Who is signing off on this form?
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Details of How to Make a Payment can be found by following this link:
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A copy of our Company Disbursements can be found by following this link:
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Digitally Typed Signature
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Do you agree that your typed full name signature replaces, in this context, your written signature.
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Date of Declaration
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Time of Submission (Digital Format)
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Do you confirm that all the information you have provided Today is Correct
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If you would like to provide us with some feedback about your experience with us, please follow this link:
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If you would like to leave a review, please follow this link:
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Would you like to provide any Additional Information?
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If Not Applicable, please enter N/A
